xProjectCoordinatorFinal

Home  >  Immediate Services  >  By Role (Training)  >  Coordinator Training

Coordinator
Training

Increase project (programme or PMO) efficiency by greatly reducing administrative burden.

Course Overview: When projects have a greater administrative burden than normal, it is more efficient to have a professional administrator coordinate on behalf of the team.

Coordination responsibilities can range from:

administrative activities...

maintenance of project documentation: minutes, aggregated plans, status reports

through technical activities...

maintenance of databases: materials, configuration, human resources

to project activities...

updating registers and aggregating: risks, issues, assumptions, dependencies, schedule, financial

This service contains:

and other components,

from our permanent solution:
Project Management Framework

Learn more...

Role

Project coordinators understand how projects and project teams deliver value and know how to proactively assist the project team achieve the project goals.

Highlights

Proven approach showing how a coordinator can immediately support their team 
Step-by-step guides for all the project coordination tools and techniques needed
Role establishment plan with first day, week and month objectives
Coordination plans for each stage; initiation, planning, execution and closure
Follow On Development (see below)

2 additional specialised modules:

Programme
Coordinator Module

Combined with the project coordinator course, this module identifies the challenges and solutions a coordinator will encounter when working on a programme.

PMO
Coordinator Module

The broad range of activities that a project, programme or portfolio management office delivers requires coordinators to be prepared to encounter a wide range of domains.

Additional knowledge domains include:
- Project activities to programmes
- Programme strategy
- Programme life cycle: initiating, planning, executing, closing
- Coordinator monitoring and control
- Benefits coordination
- The different programme stakeholder needs
- Programme governance coordination
- Standards, methodologies, processes coordination

Additional knowledge domains include:
- Strategic planning coordination
- Portfolio management
- Project / programme delivery coordination
- Organisational change coordination
- Standards, methodologies, processes
- Governance and performance coordination
- Talent coordination
- Knowledge coordination
- Administration and Support

Who would benefit?

Audience

Administrative professionals including:
Executive Assistants
Personal Assistants
Team Leaders
Anyone considering a career in projects (excellent first step, see Notes below)

Group Attendance

2 to 4 people: only extra costs for course materials
5 to 8 people: will likely extend course time by 20%

Benefits to attendee(s)

Attendees return motivated and confident that they can add value to any project
Understand the project environment and their role within it
Upgrade and acquire new skills, best practices, strategies, ideas and insights
Anticipate, then choose the correct tools and techniques
Experience increased recognition and visibility within the organisation
Be a valuable member of a team that will bring lasting change to your organisation

Benefits to the organisation

Increased probability of project success: coordinators relieve administrative time from the project management team, allowing them more time to manage, leading to increased productivity

Increased control over investment and strategic goals: organisations can direct the activities the coordinator concentrates on (such as billable consulting hours, benefit tracking, communication) to ensure that optimal investment and strategic goals are achieved

Increased organisational support:
when projects reach deeper into the organisation non full time team members see the organisations commitment to the project and appreciate a resource that can reduce some of the burden a project will place on them

Streamlined interactions with internal and external stakeholders: the coordinator can be available when the project manager is not

Course Details

Ideal Prerequisites

Experience working with groups, being a team leader, member of a project team
Background in a domain related to anticipated projects: IT, HR, finance, procurement
Strong communication skills, written, presentation, reporting
Strong time management skills, multitasker who meets deadlines effectively

Course Objective

Upon completion, trainees will have sufficient knowledge and understanding of projects to interact effectively and act as an informed project support member working in any administrative capacity that is approved by the organisation and directed by the project manager.

Course Outline

Project Environment: key project concepts, organisational and project environment differences, project types, life cycles, outputs, outcomes & benefits
Roles, Responsibilities, Relationships: project coordinator, project manager and team
Working With Project Teams: influencing skills, project problem solving tools
Initiation Stage: project adminisatration set up
Planning Stage: tools for planning, scope, schedules, budgets, quality, risk & comms
Execution Stage: administrative monitoring, controlling and project progress reporting
Close Stage: administrative closure and maximising learning tools

Learning Objectives

Know how the coordinator's role can add value to their project
Understand the challenges a project coordinator will face
Know how to select and apply coordinator tools and techniques
Know how coordinators need to navigate the project environment
Understand the importance of operational management and project management
Understand project management terminology and definitions
Understand all project team roles and responsibilities
Understand the wider profession of project coordination and the resources available

Follow On Development

8 hrs. over 6 months: Months 1 & 2 (2 hrs. / month), months 3, 4, 5 & 6 (1 hr. / month)
Follow on is a blend of face to face, phone and email communication as needed

Category

Project Support

Course Length

3 days to 5 days depending on training needs analysis

Locations

Onsite: Standard meeting room (during formal training); standard desk during analysis
Offsite: Trinity Street, Dublin; arranged anywhere in Dublin and Ireland


-  Codetta Notes  -

Career Development

The triple oppertunity

Accelerated project career step

Professional administrators considering a project management career, will gain invaluable experience from this role. From the outset, they get to work on larger, high value and more complicated projects.

As a key point of contact, they get to experience the complex relationships that surround these projects and understand the journey from unclear to clear objectives.

Projects with high rankings in these dimensions are normally closed to all but senior project management teams.

Safe project career step

As defined in your organisations project management framework, the coordinator's responsibilities and activities are limited to administration support.

Project accountability and responsibility remains with the project management team,

The project manager can delegate work, but only within the boundaries set by the organisation. The PM still retains project responsibility and accountability making this a safe role where employees can gain project experience.

Organisations that have attempted to share the responsibilities of project management, find that it dilutes the effectiveness of project management.

Increased employee retention

Administration professionals are highly valued members in an organisation. Quality training and development is proven to increase employee retention through increased job satisfaction. 

Increased the organisations ability to administrate up, down, and across the organisation. Note that administration across departments is the most deficient direction in organisations. 

Training ROI

While increased training investment see's higher shareholder returns and higher profit margins.

...Important: Responsibilities are dependent on "organisation" approval. This is to prevent dilution of project management roles. The role of project coordinator is responsible and accountable for the successful delivery of the project outputs.

Organisations that experience a good project coordinator in action,
often make this a mandatory role for every future project.

Copyright (c) 2017 Codetta Ltd. All Rights Reserved
   Contact Us  |   Site Map   |   Legal
Quickly find a solution or service by emailing info@codetta.ie